1. Data controller
Name: University of Oulu
Postal address: Oulun yliopisto, PL 8000, 90014 Oulun yliopisto
Visiting address: Pentti Kaiteran katu 1, 90570 Oulu.
2. Unit in charge of the processing
The unit in charge is UniMove under academic affairs. Contact details are as follows: firstname.lastname@example.org. Contact details of the Data Protection Officer are as follows: email@example.com.
3. Register's name
UniMove's customer data register.
4. What your personal data is used for?
Personal data is processed based on the contractual relationship to implement the sports service. Managing the customer relationship requires providing personal information. Regarding marketing communication, the processing of personal data is based on the consent of the person.
5. What kind of personal data do we collect about you?
The following personal data is collected in connection with HAKA registration:
Information related to the customer and the use of services and content, such as:
6. Regular sources of information
Information related to the customer is collected from the person himself in connection with HAKA registration. In addition, information is collected in connection with the use of services and when the customer participates in surveys, for example.
8. To whom do we disclose your personal data?
The processed personal data is located in the system maintained by WiseNetwork Oy. Your personal data will only be processed by those persons at the University of Oulu and WiseNetwork Oy whose job duties require it. The data controller processes your data only in connection with the customer relationship, and it is not disclosed to third parties. The provider of the service, WiseNetwork Oy, can use anonymous information generated from the use of the service for the development and marketing of its own business. Personal data can only be disclosed within the limits permitted and required by the legislation in force at any given time and as required by the competent authorities.
9. Do we transfer your personal data outside the EU?
Personal data is not transferred outside the EU area.
10. How long will my data be stored?
We store your data for at least the duration of the customer relationship. After the end of the customer relationship, the retention time depends on the information and its purpose of use. For example, your contact information is stored for five years after the end of the customer relationship, and the information of potential customers is generally stored for six months after the data collection. We comply with statutory obligations in the storage of information.
We try to keep the personal data in our possession correct and up-to-date by deleting unnecessary data and updating outdated data. However, we encourage you from time to time to check that your information is up-to-date.
11. How is your personal data protected?
We protect your personal data very carefully by using appropriate data protection and information security measures. Such methods include proactive and reactive risk management, the use of firewalls, encryption technologies and secure equipment rooms, security planning, controlled granting and monitoring of access rights, ensuring the competence of personnel involved in the processing of personal data through training and evaluations, and careful selection of subcontractors.We are constantly updating our internal policies and guidelines accordingly.
12. Your rights as our customer
Student as a data subject has the following rights::
Please note that the rights mentioned above will be considered case by case in accordance with the European Data Protection Regulation. Also note that in all occations you do not have the rights mentioned above.
If you wish to exercise your rights mentioned above, please send your request to: firstname.lastname@example.org. You will get a reply with necessary instructions. In addition to the rights mentioned above, you have the right to file a complaint about the processing of your personal data with the Office of the Data Protection Ombudsman as the supervisory authority. The contact details and opening hours can be found on the website of the Data Protection Ombudsman.
13. Can this privacy statement be changed?